Exhibitor Information

Event Information

Check out the funkiest blend of Colorado culture and the green scene at the most unique cycling event ever!

Buy … Sell … Recycle! The 24th annual Subaru Denver VeloSwap, the goliath consumer cycling show takes place at the National Western Complex on Oct. 20, 2012. It is a fantastic celebration of everything cycling. VeloSwap features new and used bicycles and equipment, cycling and sports clinics, family events, cycling celebrities, product sampling, an expanded EcoVillage, and much, much more.

• Date: Saturday, Oct. 20, 2012
• Location: National Western Complex – [ map/directions ]
• Time: 9 a.m. – 4 p.m.

How it works

To Buy – Simply come to the event and browse the many booths of bikes and bike equipment.  You will find new and used bikes, cycling clothing and accessories and tons of other sports related stuff.  There are great finds and there is junk.  Haggle ‘til you drop, and remember, cash is king.

To Sell – To sell product at VeloSwap you will need to purchase a booth space.  To do so, find you category here, then complete the form to register.  Although the name says swap, it is more of a buy and sell environment.

Floor Plan

Denver Floor Plan 2012

VeloSwap Booth Rates

MANUFACTURER, RETAILER AND SALES REP BOOTH SPACE

Available to manufacturers, retailers and sales reps selling, sampling, and/or exhibiting new merchandise.

MANUFACTURER EXHIBIT BOOTH: $650    (Additional 10′x 10′ booths: $500 each)

• Available to manufacturers of bicycles, accessories or clothing, and other sport-related businesses to promote their products. Also, available to other exhibitors who wish to reach the VeloSwap audience.
• 10′ x 10′ area with 3′ pipe-and-drape, 8′ backdrop, skirted table and two chairs.
• Two exhibitor passes per booth space
• Business featured in VeloSwap advertising, including Veloswap.com website with link to exhibitor’s website

RETAILER SALES BOOTH: $500   (Additional 10′x 10′ booths: $375 each)

• Available to retailers and frame builders that normally sell and advertise new products directly to consumers. Also available to manufacturer’s reps and sponsored cycling teams representing company or team identity.
• 10′ x 10′ area with one un-skirted table and two chairs
• Two vendor passes per booth space
• Business featured in VeloSwap advertising, including Veloswap.com website with link to exhibitor’s site

SALES REPRESENTATIVE BOOTH: $375    (Additional 10′x 10′ booths: $275 each)

• Available to sales representatives to sell used demonstration or sales samples. Sales reps selling their company’s new products should choose a Retailer booth.
• 10′ x 10′ area with one un-skirted table and two chairs
• Two vendor passes

CLUB/TEAM, INDIVIDUAL AND NONPROFIT BOOTH SPACE

Available to clubs/teams and individuals selling merchandise that was originally acquired for personal or team use; sale of new products not permitted.

CLUB/TEAM SALES: $175

• 10′ x 10′ area with one un-skirted table and two chairs
• Two vendor passes
• Link to club website from Veloswap.com

INDIVIDUAL PREMIUM SALES: $125

• Guaranteed high-traffic booth
• 10′ x 10′ area with one un-skirted table and one chair
• One vendor pass

INDIVIDUAL SALES: $75

• 10′ x 10′ (8′ x 10′ in Chicago) area with one un-skirted table and one chair
• One vendor pass

NONPROFIT: $150

• Limit two booths; must provide proof of tax exempt status
• 10′ x 10′ area with one un-skirted table and two chairs
• One vendor pass
• No other discounts apply to nonprofit booths.

SWAPPERS CORNER: $20

• For consumers with one used bike to sell. Includes one-time admission to VeloSwap. Check-in and set-up day of event only.

BOOTH OPTIONS AND EXTRAS (if not included in booth pace)

• 10′ X 10′ booth table: $25
• Folding chair: $5
• Vendor/exhibitor passes: $20 each (available to vendors/exhibitors only)

EXHIBITORS MUST REGISTER IN THE PROPER CATEGORY: Any exhibitor who registers for the incorrect category will be required to pay the additional cost on-site.

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Load-In Information

2012 Sales Tax Form

Vendor/exhibitor set-up:

Friday, Oct. 19, 3 p.m. to 7:30 p.m.; Saturday, Oct. 20, 6 a.m. to 8:30 a.m.; “Swappers Corner” vendors set up Saturday, Oct. 20 at 8:30 a.m.

ALL vendors/exhibitors must register at vendor check-in before proceeding to booth spaces.  Only vendors/exhibitors wearing wristbands will be allowed into the building.

Vehicles will be allowed on the floor for unloading FRIDAY ONLY. No vehicles will be allowed in the building on Saturday until the show closes. The building will be locked overnight and armed security will be on-site at all times, however, the organizers of VeloSwap are not responsible for the security of property at any time.

All spaces and booths must be paid in full or you will not be allowed to occupy your space.

Please send any outstanding payment immediately. Any spaces not occupied or paid for by 8 a.m. on Saturday will be considered “no-shows” and will be avail­able for walk-in vendors. No refunds will be given for unoccupied spaces. Open space will be sold on a first-come, first-serve basis dur­ing set-up hours, depending on availability.

Tear down:

Vendors must stay until VeloSwap closes at 4 p.m. Once the public is out of the hall, we will allow vehicles onto the floor for load-out. The Bicycle Recycle Program will be set up outside VeloSwap to accept donations.

Vendor/exhibitor categories and materials:

Skirting, curtains, booth enclosures and car­peting are NOT provided, except as indicated below. Vendors may bring their own.

Individual vendor spaces: 10′x10’ space, one 8′ un-skirted table and one chair

Club, nonprofit, sales rep, retailer vendor spaces: 10′x10’ space, one 8′ un-skirted table and two chairs

Manufacturer: 10′x10′ space, 8′ high back wall and 3′ high blue draped side rails, one 8′ white skirted table and two chairs

Additional materials are available in advance through VeloSwap — please call 303-245-2180 to order:

• 8′ un-skirted table: $25
• 8′ skirted table: $45
• 9′x10′ gray carpet: $150
• Chairs: $5 each
• Pipe and Drape Package: $125

Vendor/exhibitor passes:

Wristbands will be assigned to all vendors and exhibitors and will be your pass to VeloSwap. WRISTBANDS ARE NON-TRANSFERABLE AND MUST BE WORN AT ALL TIMES WHILE ON THE SWAP FLOOR, INCLUDING DURING SET-UP AND PUBLIC HOURS. NO ONE WILL BE ADMITTED INTO THE BUILDING WITHOUT A WRISTBAND. NO EXCEPTIONS.

Individual booths are allowed one wristband per 10′x10′ space; club, nonprofit, sales rep, manufacturer and retail booths are allowed two wristbands per 10′x10′ space.

Additional wrist­bands may be purchased for $20 each at vendor/exhibitor check-in. There is a $20 replacement fee for each lost wristband—no exceptions. Please note that wristbands are for people working your space at VeloSwap, not for “friends” who want to get into the event early.

Parking:

Parking passes are not included. The National Western Complex will oversee parking.

Bike testing:

For safety reasons, bike riding is not allowed inside the National Western Complex except in the specially designated “Bike Test Area.” Please use discretion in allowing bikes to be tested, and remember that VeloSwap and the National Western Complex are not responsible for damage, theft, injury or other loss.

Questions:

Please call VeloSwap at 303-245-2180 or e-mail reese@rdbevents.com.

Sales tax:

Colorado law requires all vendors to collect 7.72% sales tax on all sales made at VeloSwap. As a ven­dor, you are responsible for keeping track of your sales and collecting the 7.72% sales tax.

You may pay your tax under VeloSwap’s special sales event tax license. A VeloSwap sales tax payment form is enclosed in this packet. Forms are also available at vendor check-in. Complete the form and attach a check payable to “Bicycle Colorado” for the appropriate tax amount. Drop off the form and your check at vendor check-in at the end of the day. We will forward all pay­ments to the Colorado Department of Revenue and the City and County of Denver.

NOTE: The organizers of VeloSwap are required by law to provide the Colorado Department of Revenue and the City and County of Denver with names and addresses of all vendors selling mer­chandise. If you do not pay under Bicycle Colorado’s tax license, the State assumes you will apply for a special events license on your own.

Veloswap rules and regulations:

Exhibit booths and Vendors’ merchandise (including tables and chairs) must be displayed within a 10′x10′ area. Fire code prohibits any tables or bikes extending into the aisles. If you display signs on your table, please do not use staples, thumb tacks, push-pins or any other means that might damage the tables. The post­ing of banners, signs or other decorations on National Western Complex property (including interior walls) is prohibited.

• NO DOGS ALLOWED in the VeloSwap halls.
• Helium balloons are not allowed at the National Western Complex. Vendors may be charged a fine to remove helium balloons from the building.
• Every reasonable precaution will be taken to ensure your security; however, VeloSwap, d/b/a/ Competitors Group, Inc., Bicycle Colorado, the National Western Complex and the organizers of VeloSwap are not responsi­ble for lost, stolen or damaged items.
• Bicycling, skating, skateboarding or other means of propulsion will not be permitted on the Swap floor. A special area has been set up for test-riding of bicycles. Use this area at your own risk and remember that no security is provided.
• Floor plans are subject to change without notice. Assignments of vendor space and exhibit booths are at the discretion of the organizer, made on a first-come, first-served basis. All assignments are final.
• No food or beverage sales are permitted.
• No alcohol or other intoxicants are permitted.
• The organizers reserve the right to expel any VeloSwap participant whose conduct endangers or inconveniences other partici­pants.
• Vendors are encouraged to accept cash only. Acceptance of checks or the extensions of credit are at the sole discretion of sellers.
• Vendors are responsible for bringing their own cash bank and for making change.
• Distribution of literature on the National Western Complex premises is subject to the approval of the organizer.

How to Get There

The National Western Complex is located just off I-70, 1/2 mile east of 1-25. All vendors/ exhibitors please use the Brighton Blvd. exit off 1-70. As in previous years, vendors and exhibitors will enter through Gate 7. Drive north on Brighton Blvd. for approximately 1/3 mile, past E. 47th, E. 48th and the postal facility. Gate 7 is on your left. Once at Gate 7, staff will direct you. Please remain in your vehicle until you receive instructions from a VeloSwap staff member. After you have taken all merchandise onto the swap floor, please return to your vehicle immediately, and you will be directed to a special exhibitor parking area.

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Hotels

DoubleTree by Hilton Hotel, Denver

Details:

Hotel Information:

• Free Denver Airport Shuttle to and from Denver International Airport.
• Free Wi-Fi in all guestrooms
• Free Business Center
• Heated indoor pool and outdoor hot tub
• Newly renovated, fully equipped fitness center

For booking details click here!